The Ivors Academy promotes anonymous judging. As such the score, audio/video file and work description will be seen by the judges and if possible, these files should not identify the composer.
For the avoidance of doubt, the composer’s biography, programme note, and resume of the work’s exposure are not seen by the judges. As such these do not need to be anonymised.
Please use the following checklist to ensure that the materials meet our anonymity criteria:
- Remove the composer’s name from all pages of the score - please pay attention to any copyright notices.
- Remove the programme note and any information regarding the première performance from the score.
- Remove any dedication from the score.
- Remove any details of commissioner from the score.
- Remove any details of performance history from the score.
- Remove any reference to the publisher from the score, including as copyright beneficiary.
- Ensure the file name of the score is the title of the work only and does not include the composer’s name.
- Remove the composer’s name from the score file metadata. To do this:
For PC and Mac users: open the PDF file using Adobe Reader or Adobe Acrobat DC (and not Preview on Mac) and select FILE then PROPERTIES. If the composer’s name is shown in the AUTHOR field, remove the name by pressing BACKSPACE or DELETE.
If using Adobe Acrobat DC, ensure you also select the ADDITIONAL METADATA button and remove the composer’s name if shown in the AUTHOR field by pressing BACKSPACE or DELETE.
- Remove the composer’s name from the file name of the recording.
- Remove the composer’s name from the file metadata associated with the recording. To do this:
For PC users: right click the audio file and select PROPERTIES. In the DETAILS tab, remove the composer’s name if it is shown by pressing BACKSPACE or DELETE.
For Mac users: open the file in iTunes. Right click on the right and select SONG INFO. Remove the composer’s name if it is shown by pressing BACKSPACE or DELETE. Then, for ease of extracting this file from iTunes and uploading to our awards website, highlight the song by tapping once on it (so that it highlights blue) and then select FILE then SHOW IN FINDER. You can then move the file to your desktop or to a memorable folder to make it easier to find the audio file.
- Remove or redact the composer’s name from the video if shown.
- Remove any audio announcements if they reference the composer.
- Remove any credits.
- Ensure the name of the video file is the title of the work only
- Remove the composer’s name from the metadata associated with the video file. To do this:
For PC users: right click the file and select PROPERTIES. In the DETAILS tab, remove the composer’s name if it is shown by pressing BACKSPACE or DELETE.
For Mac users: unfortunately, it is not as simple to remove the metadata, in comparison to PC users, without the need to download an external application or programme. As such here are two options:
1. Option 1
Download VLC player (a media player for Windows) from: http://www.videolan.org/vlc/download-macosx.html.
Once downloaded, open the video file in VLC player. Then, select WINDOWS. A pop-up box will appear which will include the fields: TITLE, ARTIST, ALBUM, COPYRIGHT etc. If the composer’s name is shown, remove it by pressing BACKSPACE or DELETE and then click SAVE METADATA.
2. Option 2
If you would prefer not to download VLC player and prefer to use Apple only products, the safest way to ensure it does not contain any details is to import the file into iMovie and resave the file. To do this, open iMovie, click PROJECTS, NEW PROJECT. Then import the video file and follow the instruction on screen to drag the video and drop it into the space to create the movie. The video will then appear on the right-hand side and you will be able to play it by pressing the PLAY button. When you are ready to export the video, click the SHARE BUTTON then click FILE. A pop-up box will appear, so ensure you leave the description and tags blank. Finally, click NEXT and then save the video.
DESCRIPTION ABOUT THE WORK
Ensure you do not name the composer or use gender pronouns when describing them. Please refrain from mentioning the premiere performers or commissioners by name.